$35k → $60k
Monthly revenue, going from doing everything manually to a team that executes. More clients onboarded without hiring.
Adam D., Founder
For SEO, PPC, paid ads & web agencies
We'll Install Custom Systems That Let Your Agency Handle More Clients Without More Hires, Manual Work or Founder Chasing.
Built and installed in 30 days, or we work for free.
Watch this first, then book your call below.
Book your free Agency Systems Auditaudit
- Completely free
- No obligation
- Done for you
Trusted by 25+ agencies
4.6 on Trustpilot
Agencies we've built systems for
Sound familiar?
You started an agency to serve clients, not to be a data entry clerk.
Your team's at capacity
Account managers are buried in reports and admin, so every new retainer means another hire, not more profit.
Everything runs through you
Updates, approvals and handovers all wait on you, so you can never step back, let alone take a full week off.
Clients feel the chaos
Slow onboarding and late monthly reports make clients think you're doing less than you are, so they walk away.
What doesn't work
Hiring more people
Another salary before more profit, and the chaos just grows with the team.
A VA or ops manager
They inherit the mess and just become one more person chasing updates.
DIY Zapier automations
Built in a rush, owned by nobody, and they break without anyone noticing.
ChatGPT and Claude for everyone
Everyone prompts their own way, so nothing is consistent or connected.
A spreadsheet for everything
Everyone keeps their own sheet, so nobody ever sees the whole picture.
Another tool or template
A new ClickUp, Asana or Notion board nobody updates after the first month.
How it works
One problem at a time, fixed properly and handed over to your team.
-
1
Agency Systems Audit
A 30-minute call to find where work slows down, gets redone or waits on you, and agree the biggest problem to fix first.
30 minutes, free -
2
Process mapping
We map how the work really flows today and show you exactly what we'd build to fix it. You decide whether to go ahead.
Within 5 working days -
3
The 30-day build
We build one agreed system on your own tools and accounts, and your team sees it come together as we go.
30 days -
4
Training and handover
SOPs, live training, recorded walkthroughs and a one-page guide, all tested against the agreed requirements before sign-off.
Included -
5
Kept running
Monitoring, fixes and a weekly health report, so the system keeps working as your agency grows.
Ongoing
Working system guarantee
If we miss the agreed deadline for reasons within our control, or the system doesn't meet the agreed requirements, we keep working at no extra cost until it does.
We agree the scope, access, approvals and deadline before the build starts, and the 30 days start once those are in place. The guarantee covers what we agree to build, not commercial outcomes.What changes when the systems are in
Results agency founders have shared after working with us.
Adam D., Founder3 → 9 clients
From overwhelmed onboarding three new clients a month to comfortable adding nine, after a 30-day clean-up.
Thijs, Founder5x the scale
Operations scaled to around five times the size. From onboarding to completing tasks, it runs without sacrificing other clients.
Paddy, Founder~70 clients
Onboarding, reporting, time tracking and dev tickets now run from one system, with full visibility for the founders.
Adam Taylor, Managing Director4-day week
Things feel more organised, and the team know what they're doing without constantly asking questions.
Charlotte H., FounderOne ops system
A central data platform, client warboard, finance tracking and end-to-end onboarding, with the team trained to run it.
Jamie, Head of OperationsWhat we build
Each build fixes one agreed problem, using the tools you already have where they work. These are the ones agencies ask for most.
System
Before
After
Client onboarding
BeforeWeeks of manual setup, chasing and copy-paste for every new client.
AfterA signed proposal sends the invoice, requests ad account and analytics access, and sets up folders, Slack and the kickoff call automatically.
Client reporting
BeforeThe first week of every month spent building reports by hand.
AfterReports start themselves on the 1st, with GA4, Google Ads and Meta data and the team's logged work already pulled in.
Projects and capacity
BeforeYou ask around to find out what's done, what's late and who's overloaded.
AfterOne live view of every retainer, dev ticket and person's workload.
Sales to delivery
BeforeDeal details re-typed from proposal to CRM to project tool, and things get missed.
AfterEvery detail flows from the signed deal to the delivery team once, with nothing re-typed.
Invoicing and time
BeforeInvoices, expenses and timesheets scattered across tools and spreadsheets.
AfterInvoicing and billable versus non-billable hours tracked in one place.
AI on your own data
BeforeAnswers about the business live in people's heads and inboxes.
AfterAsk your own data about capacity, hours, reports and clients, and get a straight answer.
Every build includes
Step-by-step SOPs
Live team training
Recorded walkthroughs
One-page system guide
Tested handover
Built in accounts you own
Adam Taylor, Managing Director at Wired Media, 48 seconds
Client story
Adam Taylor
Managing Director, Wired Media
How Wired Media runs about 70 clients on one system
Wired Media is a Bristol digital marketing agency, established in 1999. As they grew, their tools worked in isolation: Jira for dev tickets, Everhour for hours, Google Sheets for tracking and Google Slides for monthly reports. Adam had to ask the team whether each report had gone out.
Now everything runs from one Airtable system. A signed proposal triggers onboarding: calendar invite, Google Drive folders, Slack and tracking. Reports start themselves on the 1st with Google Analytics, Google Ads and Meta data already in. On Friday mornings Adam sees team capacity and billable versus non-billable work.
“You wouldn't be able to run that many clients without the infrastructure we've got in place now.”
Adam TaylorManaging Director, Wired Media
Agency founders on working with ClickSystems
“ClickSystems completely cleaned up my agency within 30 days. I went from feeling overwhelmed onboarding three clients a month to comfortable adding nine clients the next month.”
“We went from doing everything manually at $35k per month to hitting $60k. Now the team executes and we can onboard more clients without hiring.”
“We have been able to scale operations at around five times the size. From onboarding to completing tasks, it is seamless.”
“We've moved to a four-day work week, which has been a game changer. Things feel more organised, and the team know what they're doing without constantly asking questions.”
“ClickSystems built an operational ecosystem that continues to support us every day, and made sure our team understood how to use it.”
“In just a few weeks, Luke transformed our operations, automating everything from onboarding to client fulfilment. Our daily tasks are a breeze and our team are dialled in.”
“ClickSystems helped us completely automate our process from proposal to onboarding, all the way until project start-up.”
“Clear, actionable solutions that delivered real results, notably setting up our fully automated onboarding flow.”
“ClickSystems have a rare superpower to truly help business owners turn chaos into clarity.”
“Everything is very streamlined, and the whole setup is taken care of without you having to really worry about anything.”
“ClickSystems has done an outstanding job improving our systems and processes. Their attention to detail has streamlined our workflow and made our operations more efficient.”
Who it's for
Every agency runs a little differently. Here's what we typically build.
SEO agencies
- Monthly reports that build themselves from GA4 and Search Console
- Content and links tracked from brief to live
- Site and analytics access requested the moment a client signs
PPC and paid ads agencies
- Google Ads and Meta reports ready on the 1st
- Ad account access requested the moment a client signs
- Campaigns, spend and team hours in one live view
Web design and development agencies
- Dev tickets created and tracked without manual setup
- Client feedback and sign-offs in one place, with automatic reminders
- A client portal, so clients see progress without chasing you
Across the whole agency
- Proposals, contracts and invoices that send themselves
- Finance tracking and billable versus non-billable hours
- CEO dashboards for capacity, workload and revenue
For established agencies doing $25k+ a month, with a delivery team in place.
Questions agency owners ask
What is the Agency Systems Audit?
A focused 30-minute working call to find where the way your agency runs is creating unnecessary work, delay or founder dependency. We look at the real workflow, the handovers, the tools and the manual work around them, then agree what's most worth fixing first. If we can help, you get a plan for the recommended system within five working days of us having the information we need.
Is this right for my agency?
It's built for established SEO, PPC, paid ads and web development agencies, including full-service digital agencies that offer them, with paying clients, an active delivery team and around $25k a month or more in revenue. It's most useful when growth is making delivery, reporting, handovers or management harder to keep on top of.
What happens on the call?
We trace one real issue through your workflow, find the bottleneck behind it and tell you what we'd fix first. You leave with a clear priority and a practical next step, whether or not you work with us. If ClickSystems can help, we explain what a custom build would involve.
Do I have to commit to anything?
No. The call and the plan are free. You only pay if you decide to go ahead with a build, after agreeing the scope and price.
How does the 30-day guarantee work?
Before the build starts, we agree the scope, the access we need, approvals and the deadline. The 30 days start once those are in place. If we miss the agreed deadline for reasons within our control, or the system doesn't meet the agreed requirements, we keep working at no extra cost until it does. The guarantee covers what we agree to build, not commercial outcomes.
Do we need our processes mapped out first?
No. You don't need perfect SOPs or a clean process map before we speak. Finding and structuring the real process is part of the work.
Do you replace our existing tools?
Not by default. We keep what works, standardise how it's used and connect it around a clearer process. We only recommend replacing a tool if it's genuinely creating friction.
Who owns what you build?
You do. We build in accounts you control wherever practical, such as your own Airtable and Make. The systems, automations and data stay yours.
Will my team actually use it?
We involve the people who do the work from the start, show them the system as it's built and train them before handover with step-by-step SOPs, live training and recorded walkthroughs. If your team can't use it easily, we haven't finished.
Will automation make us feel less personal to clients?
It should do the opposite. We take the busy work off your team so they have more time for clients. Anything a client sees keeps your branding and your voice.
We've tried automation before and it kept breaking. Why is this different?
We build one agreed system to a fixed deadline, test it before handover and train your team on it. Every build then has maintenance, with monitoring, fixes and a weekly health report, so it doesn't quietly fall over.
What if something breaks after handover?
Every build comes with a maintenance plan: monitoring, fixes when something breaks and a weekly health report showing what we checked and fixed.
Do we need any technical knowledge?
None. Tell us what's broken or slow in plain English and we handle the technical side.
What if there's no clear leak?
We'll tell you. The call is there to find out whether there's a real operational problem we can help solve, not to force a project on you.
Book a free 30-minute Agency Systems Audit. We'll find the biggest operational problem slowing your agency down and show you how we'd fix it.
Book your free Agency Systems Auditaudit
For SEO, PPC, paid ads and web agencies doing $25k+ a month.